City Clerk
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Contact Information

Need to get in touch with us? Click on the department head name and send us an email.
 Name: V. Houser, City Clerk
 Phone:  269-966-3348

City Clerk

The Clerk’s Office maintains files of all public documents, including official copies of the minutes of the City Commission, leases, contracts, agreements, easements, deeds and ordinances. These records are maintained for historical significance and are available for retrieval as necessary.
We also manage, sell lots, and arrange for burials in three municipally-owned cemeteries. Call us for further information.

Other services of this department are:

Election Inspector training
Election Inspectors assist voters at the polls, check voter registrations, enter names into poll books, set up voting stations and more on Election Day.

To help with the Nov. 4, 2014 election, please fill out the application below and return it -- along with a copy of your driver's license or state ID and Social Security card -- to the City Clerk's Office (10 N. Division St., Suite 111, Battle Creek, MI 49014) by Friday, Oct. 24.

Election Inspector Application

Election Inspector Application - I-9

Freedom of Information Act (FOIA) Requests
Requests for public documents may be subject to the Freedom of Information Act - the Clerk is the city’s coordinator. Requests for Police documents, subject to the Act, may be made through the Clerk’s co-coordinator in the Battle Creek Police Department.
Click Freedom of Information Request Form (FOIA) for the FOIA request form. Requests should be emailed to city-clerk@battlecreekmi.gov.

Licenses/Permits 
Licensing and Permits of varying types are issued through the Clerk’s Office. This office also issues burn permits for residential and agricultural burning.  However, Ordinance 28-06, adopted by the Battle Creek City Commission, prohibits the open burning of leaves, grass clippings, and household waste.  An application form must be completed with submission of a $25 annual fee.  For additional information about license types and forms, follow this link..

Civil Service Commission 
2012 Entry-Level Firefighter Eligibility List has been certified by the Civil Service Commission. This list expires July 23, 2014.

The Electors of the City of Battle Creek voted in a Civil Service Commission in 1962 governing the hiring and promotions of individuals within the fire service. The Clerk acts as ex-officio member to a three-member commission representing the City of Battle Creek, Fire Department and a neutral member. The Commission directs recruitment, written and oral examinations, physical agility tests and presides over appeal/disciplinary hearings.

Election Oversight and Voter Information 
If you would like to be placed on the permanent absentee voter list, please contact the City Clerk's office. Please note, that no ballots are sent automatically, however members of the permanent absentee list will be sent an application for a ballot that must be returned prior to each election you wish to participate in.

For those not on the permanent list, Absentee Ballot Applications are generally made available 6 weeks prior to an election. The next election is scheduled for November 4, 2014.  Applications are due to the City Clerk no later than 4 p.m. on Monday, November 3, 2014. On Saturday, Saturday November 1, 2014 the City Clerk's Office will be open from 8 a.m. to 2 p.m.  to accept absentee ballot applications for voters applying or returning ballots that day.   On Monday, November 3, 2014, voters may complete a ballot in the City Clerk's Office if they are unable to make it physically to the polls on Tuesday's Election Day.  Click here for a current absentee ballot application.

Voters must be registered to vote in the State of Michigan no later than 30 days prior to an election.

The City of Battle Creek consists of five wards and 23 precincts.  Click on the link below to view the map.

 Wards and Precincts Map
 


Election Inspector

A precinct Election Inspector for the City of Battle Creek shall be a qualified and registered elector of Calhoun County, shall have a good reputation, and shall have sufficient education and clerical ability to perform the duties of the office.  A person must file an application in his own handwriting to the City Clerk. 

Apply to be an election inspector by submitting an Election Inspector Application to the City Clerk. The City is actively seeking E-Poll Book Inspectors! 

Voter Registration 
Individuals are eligible to register to vote if they meet the following qualifications:

  1. A United States citizen
  2. A resident of the State of Michigan and a 30-day resident of the City of Battle Creek
  3. At least 18 years of age by Election Day.

Click here to visit the Secretary of State’s website to see if you are already registered to vote.

Click herelinks to external site to register to vote.

Individuals may also register at the Secretary of State’s Office, City Clerk’s Office, County Clerk’s Office, or any Armed Forces recruitment office.

Attention registered voters who have been convicted and sentenced for a crime and are in confinement as a result of that conviction and sentencing: You may not vote during the time you are in confinement. Confinement is defined by Michigan Department of Prisons for the purpose of voting as incarcerated in jail or prison, under house arrest, on a tether or serving in a work release program. Your voting rights are restored once you have completed your sentence, even if you have been convicted and sentenced for a felony charge. If you are charged with a crime, but not convicted or sentenced, you may vote even if you are in jail. Contact the City Clerk's office for directions on applying for an absentee ballot for the election you wish to vote in. If your sentencing prevents you from entering public school grounds and your precinct voting location is located in a school, please contact the City Clerk's office about voting absentee ballot. 

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